ACTIVITIES & PROGRAM
CHECKLIST & REMINDERS
FIRST TIME CAMPER GUIDE
health and welfare
LIFE AT CAMP
packing for camp
policies and procedures
travel & lodging
Camp is not near as much fun if you are sick or hurt, so it is our top priority to keep everyone at camp healthy. However, Lonehollow is an active, adventure camp; accidents and illnesses do happen. Here’s what you need to know and how you can help.
PRIOR TO ARRIVAL & OPENING DAY
Your camper will be checked on Opening Day for lice, fever, and sore throat to ensure everyone is 100% from the start. You can help us by checking your child for lice or signs of illness (fever, fatigue, worsening cough, sore throat, etc.) in advance of camp. The following web page provides guidance on identifying and treating head lice. If we find signs of illness warranting an overnight stay in the Health Lodge or if your child is identified as having head lice on the first day of camp, meaning he/she was infected before arrival, we will contact you immediately to discuss treatment and cost. Lice treatment is performed by a company called Lice Clinics of America. For more information, you can view their website. Your credit card on file will be charged $240 to cover the treatment as well as the additional staffing needed. If there is a confirmed case of lice in your camper’s cabin on or after the first day of camp, all campers in the cabin will be rechecked for lice mid-way through camp. You will be notified immediately by phone if head lice are present on your camper. Additional information will be distributed in your camper’s closing packet if lice were present in your camper’s cabin.
ONCE AT CAMP: We treat illnesses and injuries as well as administer all medications in our Health Lodge. It is staffed with 2 health care professionals and 2 nursing assistants. We have a licensed medical provider that will come to camp to treat campers with any medical needs. The provider will be on-site Tuesday, Thursday and Saturday. If your camper needs to be seen during those days you will receive a call in the morning from our Health Lodge team to let you know they will be seen. Payment for the service, $120 per visit, will be billed to your credit card on file. Of course if urgent care is required, we will transport sick or hurt campers to Kerrville to our camp pediatrician's office, an urgent care clinic, or the emergency room. Emergency transport services are also available via the Utopia fire department and two helicopter transport services. Fees for those services will be billed directly to you from the provider.
Please note campers will not be allowed into camp if we do not have all health forms completed in advance.
In an ongoing commitment to provide the best medical care possible, we work with Personal Rx for dispensing medication. Personal Rx fills orders for prescriptions and over the counter products (OTC)-including vitamins and supplements, so your child’s medication can be safely and efficiently dispensed on a daily basis. Medications in pill form are individually packaged and sealed according to date and time of administration. Each individual packet may contain one or more pills prescribed to be given at any time. This method of dispensing medication minimizes the potential for medical error, ensuring that every camper receives their correct medication and dosage at the right time. In addition, medication filled through Personal Rx will reduce your camper’s time waiting for medication and provide our Health Lodge staff more time to devote to your child’s other health care needs. For more information on Personal Rx, please contact them directly at 201-399-3700 or at www.personalrx.com .
PLEASE NOTE: We require ALL daily medication (both prescription and non-prescription), which includes vitamins and supplements, and “as needed” prescription medication to be dispensed through Personal Rx. We expect 100% participation from families with campers who will need medication while at camp. Personal Rx will notify us if there is an exception and a medication cannot be dispensed through them.
When you register with Personal Rx, you are responsible for checking that your camper’s prescription amounts and dosage schedule are accurate. Prescription medications are billed directly to your insurance company. If the prescription needs to be filled prior to the time that your insurance company will pay, Personal Rx will delay billing until the appropriate time to ensure that your company insurance pays for the medication. Personal Rx will charge a registration fee that covers the cost of packaging, shipping, and handling your camper’s medication, including refills. Complete your registration at least 30 days prior to your camper’s arrival at Lonehollow to avoid late fees.
ALL medications are kept in our Health Lodge. At mealtimes, our Health Lodge staff sets up outside of the Dining Hall with the medication for all campers who take it at that time of the day. Campers needing medication are encouraged to stop, and nurses watch for them to walk by as well. If a camper does not take their medication before the meal, the nurse will find that camper in the Dining Hall after the meal to administer the medication. Campers who take medication at bedtime visit the nurse at the Health Lodge after our evening program.
Should your camper require a new prescription or refill while at camp, our nurses will call the local CVS pharmacy in Kerrville and arrange for pick-up. These will be filed to the camper’s insurance we have on hand. Payment will be processed using the parent’s credit card on file. We will always notify parents before filling a prescription.
You do NOT need to register for Personal Rx if:
• Your camper does NOT take medication
• Your camper takes OTC medicine (Tylenol, Advil, Tums, etc.) only on an as needed basis. Our Health Lodge has an abundant supply of these and many other commonly used OTC medications. However, please note on your child’s health form which OTC medications they take for minor as needed issues. If your child takes an OTC medicine daily, you will need to register with Personal Rx.
Special Medical Concerns
Each camper’s application was accepted on the condition that he/she is able to fully participate in camp activities. Medical conditions including, but not limited to, fainting spells, diabetes, seizures, physical handicaps, unusual allergies, unusual diet requirements, depression and/or other psychological conditions MAY preclude a child from participating in camp. If your child is impacted by any of these or develops them after registering, you must call and discuss the situation with the director. If your child should develop a communicable illness or be exposed to one just before camp, please call to discuss.
If your child regularly or occasionally wets the bed, please call the office to discuss the different options available to make your camper’s time at Lonehollow as comfortable as possible. We train our staff to be discreet in handling accidental bed-wetting. If a camper has an accident, he/she should immediately notify his/her cabin counselor for assistance. The counselor will have the sheets changed and soiled linens washed without anyone else knowing. Please send a waterproof mattress pad to camp if you know your camper tends to wet the bed. Ruined mattresses will be charged to a camper’s store account for replacement costs.
Should something break or need repair while at camp, we will send campers to an orthodontist in Kerrville, unless instructed otherwise.
Please bring two pairs
Medical insurance reminder
All campers should be covered by their own medical insurance while at camp. A current copy must be in our Health Lodge.
New medications/ ill-Advised medical holidays
Camp is NOT the best time to experiment with new medications or to discontinue daily medications. It can be very stressful on both campers and staff. If campers take daily medications to assist them in school settings, these medications will only continue to benefit them in a camp environment! If you do have a change in medication before camp starts, please make sure you update your camper's online medical form found under Forms and Documents, so our staff has the most current information.
In the event a camper sustains anything more than a minor injury or spends more than 24 hours in the Health Lodge, parents will be consulted for care.
Prescription Medication – Our medical professionals call a local CVS pharmacy and arrange pick-up of prescription refills or new prescriptions. (see above under “Medication” for existing medications)
If your camper requires shots of any nature while at camp, please contact the Director prior to camp to discuss. It is HIGHLY recommended that campers be vaccinated each year with a flu shot. Even though flu is usually no longer a threat in the summer, it can still linger from time to time.
in the event a camper is diagnosed with a bacterial skin infection, parents will be notified immediately. Additional information will be distributed in your camper’s closing packet if a skin infection was present in your camper’s cabin.
Sleepwalking/nightmares - For your camper’s safety, please notify the office in advance if your child has sleep-walking issues. We will make certain the counselor is aware and that your child is placed in a bottom bunk. If your child suffers from recurrent nightmares or night terrors, please note that in your health form along with techniques for soothing him/her back to sleep. We will share this information discretely with your child’s counselor.
Special dietary restrictions
While Lonehollow will provide some substitutions, campers who require special dietary accommodations such as vegetarian, gluten-free, or dairy-free options may need to bring supplemental food to camp. Your camper’s menu is uploaded to his/her account under Forms and Documents in order for you to determine if supplemental food is necessary. If a main dish has a GF beside it, Lonehollow will offer a gluten free option. For any main dish with a V beside it, Lonehollow will offer a vegetarian option. When providing supplemental food for your camper, please do not send items containing any type of nut or nut product such as almond/cashew milk, Nutella, peanut butter, granola bars, etc.
First, please be sure to review your camper’s menu which can be found on your camper’s account under Forms and Documents. If supplemental food is necessary due to dietary accommodations (see above under special dietary restrictions), please label each item with your camper’s name and deliver to the bus chaperone at bus check-in. The bus chaperone will pass the food on to our Dining Hall Manager upon arrival. That evening at dinner, our Dining Hall Manager will show your camper where his/her food will be stored (in the cabinet or refrigerator right off the dining hall). It is your camper’s responsibility to get the snacks or supplemental meals that he/she may need. Of course, your camper’s counselors will also have a list of the food allergies and can assist each camper as needed.
Our goal is to help your camper become comfortable with being assertive, meeting his/her own needs, and speaking out when experiencing a challenge. With this in mind, if your camper is hungry or needs additional food, please have him/her speak with the Director, Assistant Director, Dining Hall Manager, or Nurse. We will make sure each camper has the proper nourishment. The life-skill of becoming self-reliant will help your camper when visiting friends, traveling, or in situations where he/she will have to be self-reliant to supplement the food choices offered. Please feel free to call us for further explanation.
ALL HEALTH FORMS MUST BE RETURNED TO LONEHOLLOW BY MARCH 1! Please note that part of the health form and the Medical Authorization is to be filled out and signed by parents, and part is to be completed by your doctor. Please make sure your doctor is aware of the March 1 deadline and be careful not to overlook the immunizations.
June 3 - July 2
June 3 – June 17
June 18 – July 2
July 8 – August 6
July 8 – July 22
July 23 – August 6